FINANCIAL CALENDAR FOR 2022/2023
ANNUAL REPORTS & RELATED DOCUMENTS
1. The Company is committed towards upholding a high standard of ethical conduct and therefore adopts a zero tolerance approach on issues/incidents relating to fraud and unethical conduct. The Company will review and investigate all such reports in an objective manner and, having considered the nature of the reported issue and the outcome of the investigation, will take appropriate actions. All reports will be handled by the Whistleblowing Investigation Committee (“WIC”) and any investigation and recommendation will be directed by the WIC.
This policy aims to (i) ensure independent investigation of the matters reported; (ii) provide an avenue to any individual (reporting person) to raise concerns about possible improprieties and obstructive actions within the Group which the reporting person becomes aware of; and (iii) provide assurance that the reporting person will be protected from reprisals or victimization for reporting in good faith and without malice.
This policy is intended to cover serious concerns that could have an impact on the Company such as actions or behavior that:
May lead to incorrect financial reporting;
Are not in line with a legal obligation or policy of the Group;
May pose dangers to the health and safety of any individual;
May damage or cause potential damage to the environment;
Amount to professional or ethical malpractices;
Deliberately conceal serious wrongdoings or malpractices;
May pose serious breach of fundamental internal controls;
Otherwise amount to serious improper conduct; or
Deliberately conceal information tending to show any of the above
The above list is not exhaustive.
In pursuit of this objective, the Company adopts as its best practices, the principles and guidelines of the Code of Corporate Governance issued by the Monetary Authority of Singapore, as may be amended from time to time.
2. Reporting of Possible Improprieties
The Company believes that it is in the best interest of the Group to promote a conducive environment for employees and external parties to raise or report concerns about possible improprieties which they may encounter in full confidence and without fear of retaliatory action.
3. Authority to receive Complaints
It is hereby determined that all Complaints shall be reported in writing to the WIC of the Company via the Whistleblowing Report Form.
4. Right to file Complaint
Every employee and external party shall have unfettered right to file a complaint in good faith without malice or consideration of personal benefit. Such parties shall not be restricted in the exercise of such right as a reporting party. They are not investigators or finders of fact, nor do they determine the appropriate corrective or remedial action that may be warranted.
5. Prohibition of Obstructive Action
The Company will not tolerate nor condone any obstructive action being taken against any employee who wishes or intends to, or who is in the process of filing a complaint, and may institute disciplinary action or assist the said employee in taking a legal action, as it deems appropriate, against anyone found to have taken such obstructive action.
6. Prohibition of Retaliatory Action
The Company will not tolerate nor condone any retaliatory action taken against any reporting party who has filed a complaint and may institute disciplinary action against any employee or person found to have taken such retaliatory action.
Any report alleging retaliatory action or obstructive action will be received, reviewed and investigated by WIC in the same manner as any report alleging possible improprieties.
The above shall not preclude any administrative, disciplinary and/or other action being taken against any person who has committed or abetted the commission of the possible improprieties which is the subject matter of the complaint, notwithstanding that the person is the complainant or a witness in the investigation. However, the WIC would take into account the fact that he/she has co-operated by filing the complaint or provided information or documents as a witness to facilitate investigation.
SHAREHOLDERS' COMMUNICATION & INVESTOR RELATIONS POLICY
1. General Policy
1.1. Mun Siong Engineering Ltd (hereinafter referred to as “Company”), its Subsidiaries and Associates (hereinafter referred to as “Group”) is committed to corporate governance (in accordance with the Singapore Code of Corporate Governance 2018) and transparency by disclosing to stakeholders, including shareholders, as much relevant information* as far as possible, in a timely, fair and transparent manner. The Company also believes in regular, effective and fair communication with its shareholders and is committed to hearing its shareholders’ views and addressing their concerns. By supplying shareholders with reliable and timely information, the Company is able to strengthen the relationship with its shareholders based on trust and accessibility.
1.2. The Board’s policy is that all Shareholders shall be informed simultaneously in an accurate and comprehensive manner regarding all material developments that will impact the Group.
*Information refers to corporate communication materials or any document to be issued by the Company for information or action of its Shareholders, including, but not limited to, the annual report, a notice of meeting, a circular and a proxy form.
1.3. All disclosures submitted to the Singapore Exchange Securities Trading Limited ("SGX-ST") through SGXNET shall be made available on the Company's well maintained and updated corporate website (www.mun-siong.com).
1.4. This Policy is subjected to regular review by the Board of Directors (“Board”) and senior management of the Company to ensure its effectiveness. Updates and amendments (as appropriate) will be made to reflect current best practices in our communication with Shareholders and the investment community.
2. Shareholder Rights
2.1. The Company is also committed to treating all Shareholders fairly and equitably, and will recognise, protect and facilitate the exercise of Shareholders' rights, continuously review and update such corporate governance arrangements.
2.2. The Company facilitates the opportunity for Shareholders to participate effectively in and vote at general meetings of Shareholders. The Shareholders will also be informed of the rules, including voting procedures that govern the general meetings of Shareholders.
2.3. The Company allows corporations that provide nominee or custodial services to appoint more than two proxies so that Shareholders who hold shares through such corporations can attend and participate in general meetings as proxies.
3. Communications Principles
3.1. The Company strives to provide pertinent and accurate information to its Shareholders and the investment community in an effective and timely manner. The Company does not practice selective disclosure of material information, especially information that is deemed price-sensitive or affect shareholders’ or investors’ decisions in investing in the Company’s shares.
3.2. The Company will use clear and plain language in its communication with its Shareholders.
3.3. The Company endeavours to provide a consistent level of disclosure on both positive and negative developments of the Company.
3.4. The Company will communicate only through its designated spokespersons.
3.5. The Company and designated spokespersons will establish and maintain regular dialogue with Shareholders, to solicit and understand the views of the Shareholders through analysts and media briefings and investor roadshows.
3.6. The Company does not respond to rumours. However, if rumours indicate that material information has been leaked or they are in fact false or inaccurate, the rumours will then be promptly denied or clarified via announcements made through SGXNET and Company corporate website.
3.7. The Company will give reasonable access to analysts and the media to help them formulate informed opinions of the Company but will not seek to influence those opinions.
3.8. The Company observes a prescribed 'blackout period' prior to the announcement of its financial results. During this blackout period, the Company does not comment on industry outlook, the Group's business performance and financial results, unless such information has already been publicly disclosed.
4. Communication Strategies
4.1. The Company actively engages its Shareholders and the investment community via:
i. Annual General Meeting ("AGM") and Extraordinary General Meeting ("EGM") if necessary;
ii. half-yearly or full-year results announcement or quarterly update announcement of the Group’s performances. The Company may conduct an analysts’ briefing on the day of the announcement;
iii. annual reports;
iv. news releases and statements;
v. notices of, and explanatory memoranda for AGMs and EGMs; and
vi. corporate website (www.mun-siong.com)
4.2. The Company adopts half-yearly and full-year financial reporting. The Company, on a voluntary basis, will provide relevant business updates in each quarter. Any such presentation slides and materials will be announced via SGXNet and posted on the Company's corporate website.
5. Investors' Communication
5.1. The Company meets with investors, the media and analysts at appropriate times and participates in investor roadshows and sector conferences throughout the year.
5.2. Upon the release of half-year and full-year financial results, the Company may hold media and analysts' briefings.
6. Shareholders' Meetings
6.1. The Company's AGMs are the principal communication channels with its Shareholders and for Shareholders' participation.
6.2. Shareholders will be notified of the notice of AGM via electronic means within four months after the close of the financial year.
6.3. As and when an EGM of the Shareholders is to be held, each Shareholder will be notified from a circular with notice of EGM containing details of the matters to be proposed for Shareholders' consideration and approval.
6.4. Notices for the general meetings setting out all items of business to be transacted at the general meeting will also be announced via SGXNET and Company corporate website.
6.5. Members of the Board (including the various Board Committee members), the Company's senior management and the external auditors of the Company are in attendance at all general meetings to address Shareholders' queries. Shareholders are given the opportunity to communicate their views on various matters affecting the Company. A Shareholder is allowed to appoint up to two proxies to attend and vote at the general meetings in his/her stead.
6.6. The Company supports voting by poll at all general meetings and the poll results are announced via SGXNET to SGX-ST on the same day of each Shareholders' meeting.
7. Corporate Website
7.1. The Company maintains a corporate website (www.mun-siong.com). The Company's business developments and operations, financial reports, announcements, news releases and other information are posted on its corporate website. Both current information and archives of previously released information including presentation slides and announcements can be found under the "Investors" section of the corporate website.
8. Company Contacts
8.1. Shareholders can contact our Singapore Share Registrars at the following addresses:
Boardroom Corporate & Advisory Services Pte Ltd
1 Harbour Front Avenue
Keppel Bay Tower #14-07 Singapore 098632
Telephone: +65 6536 5355
Fax: +65 6536 1360
Emails: firstname.lastname@example.org (General / Sales Enquiries)
SRS_ClientServices@boardroomlimited.com (Share Registry / Shareholder Enquiries)
9. Shareholder Privacy
The Company recognises the importance of Shareholders' privacy and will not disclose Shareholders' information without their consent unless required by law.